Trainee Production Secretary - ITV Studios, 12 Months Full-Time

Trainee Production Secretary - ITV Studios, 12 Month FTC ITV Studios Production Secretary Traineeship (up to 10 places) Fixed Term Contract - 12 months London or Manchester Salary: £24,500 - £28,000 per annum Closing date: 9 January 2022 Reference: 210002BY

Why you should join us… ITV Studios UK is a creator, producer and distributor of some of the UK's most popular television brands. Home to some of the best creative minds and skilled programme-makers in the industry we craft around 4,000 hours of original programming in every genre from scripted to factual, daytime and entertainment. Our shows include The Voice, Love Island, Coronation Street, Emmerdale, The Chase, Come Dine with Me and many more. Are you keen to progress your career within TV Production Management? If you’re new to the Production Secretary/Production Management Assistant role or have worked as a runner (or equivalent) and feel passionate about a career in production management this may be the role for you. This opportunity may also appeal to people with transferable skills from other industries, eg, events management, stage management. This role entails… Production management works at the heart of the programme making process working with creative colleagues to produce great content. We are offering 12 month traineeships across a range of our programmes; providing a comprehensive foundation for a career in production management. The successful candidates will be assigned to production secretary roles across a range of formats and genres. At the end of the traineeships candidates should be experienced in the production secretary role and building experience towards the next step to coordinator. Day to day responsibilities may include: During your assignments you will act as a key point of contact for the whole team supporting production management and editorial teams with all operational, financial and logistical aspects of the production lifecycle. You will develop knowledge of the legal frameworks and production guidelines that our programmes work within and will be comfortable adapting to different ways of working, technology and software. You will be a great team player and enjoy working with others collaboratively to produce great results. Tasks may include:

• Timely and efficient administrative support eg helping with team and office set up

• Assisting with the updating and distribution of production documentation eg contact lists, call sheets, schedules

• Assisting with the setup of studio and location shoots eg booking crew, location, catering facilities and helping out on location as required

• Booking all travel, hotel, visa requirements liaising with crew, production teams and on screen talent

• Assisting with management of programme budgets eg raising of purchase orders and processing expenses

• Playing your part in resolving all logistical challenges from finding props to looking after talent on set! Job Description is available on request.

To be considered for this opportunity you will need to demonstrate the following skills and aptitudes: Minimum role criteria:

• Experience of working in a broadcast tv or film environment for at least 3 months eg as runner or equivalent showing aptitude for the production management career path or experience of a comparable role in stage/events management

• Experience of providing efficient, administrative support in a busy, fast-paced environment, prioritising workload, maintaining accuracy and performance under pressure and to tight deadlines

• Organisational skills with an instinct for adhering to schedules/budget, and a solution-focussed approach to tackling problems to deliver best outcomes

• Experience in a people or customer facing role interacting effectively with a range of personalities and of working collaboratively within a team to deliver best results

• Aptitude to use and adapt to a range of ways of working, technologies and software including an aptitude for spreadsheets

• Enthusiasm and passion for the role with evidence of being proactive in driving own personal development

ITV strongly encourages applications for this role from candidates with a disability and as a Disability Confident Leader if you meet the minimum criteria for a role and you have declared that you have a disability, we’ll guarantee you’ll get to the next stage*. (minimum criteria above) Other role criteria is as follows:

• Experience of managing an event or project adhering to timescales and budget (this could be within an academic or non TV/film environment)

• Knowledge of the administrative processes required to support the smooth running of a production eg travel, hotel bookings, visas, crew bookings adhering to procurement and sustainability frameworks

• Experience of delivering work within legal frameworks eg health and safety, GDPR, copyright legislation

• Experience of working with video/audio technology and workflows eg cameras, editing software

• Experience of looking after on screen talent (or equivalent) and contributors including members of the public demonstrating integrity and confidentiality

• Ability to show sensitivity to the needs and pressures of colleagues and to influence others to drive best team outcomes managing upwards effectively escalating issues where appropriate

We're happy to discuss any support/personalisation you may need during our application process as part of our reasonable adjustments approach. So we encourage you to get in touch with us if you require anything. Our email is talkingcareers@itv.com. Find out more here Training and placements are anticipated to start May/June 2022. Please note, this is a fixed term 12 month role and training opportunity and we are unable to guarantee a contract beyond this period at this stage.

More info here: Trainee Production Secretary - ITV Studios, 12 Month FTC - ITV Jobs Careers (selectminds.com)